Single Document - Multi-page redaction propogation

This feature will only propagate the most recent redaction made on a document, and that redaction has to have been made in the most recent view of the document.

1. Select the image view of the document, and the RTK.Redact layout.


1. Apply a redaction to the area that you need to be redacted on every page (if there is more than one area, i.e. a header and a footer, it will need to be done in two separate saves).


1. Edit the document on the RTK.Redact layout, and click on the Multi-Page Propagation yes/no field so that it is ticked, as well as selecting a Markup Set to Propagate (the one you made the redactions on in stage. Click Save once you have done this.


This will apply a redaction to all of the other pages in the document. If you change pages you will see the redaction has been applied. You will also see a new RTK.Redact history object in the layout, stating Multi-Page redaction was applied to the document.

Duplicate Document Propogation - Append/Replace

Using the append functionality will apply any new redactions you have made on a document to all the duplicates. It will also propagate new changes to a redaction (moving or deleting) on duplicates, if the redactions already existed. “New” redactions or changes are considered to be any that have been made since the last view of the document.

1. Select the image view of the document, and the RTK.Redact layout.


1. Apply any new redactions and move or delete any redactions that you need


1. Edit the document on the RTK.Redact layout, and select Append or Replace from the Redaction Propagation field, as well as a Markup Set To Propagate (the one you made the redactions on in stage 2). Click save once you have done this

Append
Using append will add any new or changed redactions to duplicate documents, if other redactions exist on those documents already they will persist

Replace
Using the replace functionality will remove all redactions on duplicate documents, and will replace them with the current redactions on the document being edited.

1. Saving the document will propagate the new redactions based on your choice across all duplicate documents. If you change document to a duplicate version you will see that the new redactions have been applied. A new RTK.Redact History object will have appeared in the Original Document section from the document just saved. This object will also be visible from each duplicate document that has been propagated to in the Documents Affected section.

Additional Notes

Do not propagate usage:

If you select this choice in the Redaction Propagation field, none of the redactions will be propagated, however an RTK.Redact History object will be created to show this. We recommend that you select this choice if you are not propagating redactions as part of a duplicate redaction workflow, rather than not editing the document, as you will get a history object to show the decision.

The duplicate field:

RTK.Redact will automatically use “MD5 Hash” as the default field for duplicates. If you use a different field, this will need to be specified in the RTK.Manager workspace. You will need to create a configuration object with the name “RTK.Redact Duplicate Field” and the value should be the name of your duplicate field. This is a global setting, and will be the same across all workspaces in an instance.

Non duplicative document workflow:

Sometimes a dataset will contain many similar, but not duplicative documents that need to be redacted – Invoices for example.

RTK.Redact can be used to redact the sensitive information on these similar documents, assuming it always appears in the same position on a page. We advise creating a new fixed length text field to use for the duplication identifier, and tagging all of the similar documents with the same string.

You will then need to create the duplicate field configuration in the RTK.Manager workspace as discussed above, and set it to this new field. When you are redacting these documents, if you need to do multi-page redaction (often for headers and footers), make sure that you redact the longest document first, as that will propagate the redactions across all of the pages of the other documents. If you redact the shortest document first, it will propagate only to as many pages of the similar documents as the original has. We recommend setting up the redaction workflow to have a search or view with the sort order based on the similar document identifier, followed by the Relativity Image Count – Descending.